(A) This rule applies to the use of a Library meeting room by members of the public. It does not apply to use of a Library meeting room by the Library or by another department of the City of Austin. This rule is cumulative of other Library use rules. This rule supersedes another Library rule to the extent of a conflict. This rule may be referred to as the Meeting Room Policy.
(1) The use of a Library meeting room by a group or a customer signifies the group’s or customer’s acceptance of the terms of the Meeting Room Policy.
(2) There is no charge for meeting room use.
(3) The use of, and the scheduling of the use of, a meeting room is subject to the needs of the Library, and may not interfere with the Library’s operations or the use of the Library by customers. City or Library needs preempt any other scheduled event in a meeting room.
(4) The use of a meeting room does not constitute Library or City of Austin endorsement of a viewpoint expressed by a group or by a participant in a meeting or activity.
(a) A group using a room may not advertise or announce an event to be held in a meeting room if the advertisement or announcement states or implies the endorsement of the Library or the City of Austin.
(b) An announcement or notice to publicize an activity may not be posted or distributed on Library premises without advance approval from the librarian in charge.
(C) Who May Use a Meeting Room?
(1) A Library meeting room may be reserved by a not-for-profit, non-commercial group of at least three individuals engaged in an educational, cultural, intellectual, or civic activity. If a meeting room is equipped with videoconferencing equipment installed by the Library it may be reserved by a group or by a single individual.
(2) A use of a meeting room must be open to the public and may not be restricted to the membership of the group. A member of the public that sees a meeting taking place may enter and participate in the meeting.
(3) A customer may not reserve a meeting room for individual use.
(a) A Library customer may, upon request, use a meeting room which is not in use until the next group’s reservation time.
(b) A customer must sign in at the service desk for individual use of a meeting room.
(c) Other customers may use the room at the same time, in the same manner.
(4) A child under the age of 10 may not be in a meeting room unless accompanied by a person who is at least 17 years of age, and who is responsible for the child’s behavior.
(5) A meeting room may not be used for commercial purposes. A group or customer using a meeting room may not solicit money or another thing of value, charge admission, or sell, or advertise for sale, goods or services.
(6) A meeting room may not be used for a social gathering such as a wedding shower, a baby shower, a birthday party, a dance, or a similar activity.
(7) A meeting room may not be used for a political rally or a campaign for or against a specific ballot issue or candidate. However, a meeting room may be used for a forum or study group on a political issue.
(8) A meeting room may not be used to provide a direct healthcare service, including an examination, a hands-on demonstration, or a treatment. However, a meeting room may be used for a forum on or the sharing of information about healthcare services.
(9) Permission to use Library meeting rooms will be withheld from a group that has failed to comply with the Meeting Room Policy or from a group that damages a meeting room, the carpet, equipment, or furniture, or causes a disturbance.