Requests for use of a meeting room may be made online, in person, by telephone, or in writing. Requests will be honored on a first-come, first-served basis.
Reservations will only be held for 10 days until signed reservation form is received. If your planned meeting will take place in less than 10 days and the meeting room is available, a reservation will be tentatively accepted with the signed form due at least 3 days prior to the meeting.
When making a reservation, please provide:
- Name of organization
- Name, address, and telephone number of the responsible person
- Total number of persons expected to attend
Reservations may be made up to 90 days in advance.
To provide an opportunity for all groups to use the meeting rooms, a group may reserve one meeting room up to 3 times in a rolling 90 day period.
Notice of cancellation should be made to the library’s Branch Manager or Assistant Manager as soon as possible. After 30 minutes a group may forfeit its reservation if it fails to appear as scheduled.
If a group fails to show for two meetings in a row and does not call to cancel, all future reservations are forfeited until the group calls to reschedule.
Meetings will not be scheduled before or after Library hours. Group representatives may not enter Library buildings, nor will deliveries be accepted, before the regular opening time.
Groups may not assign or transfer their reservations to other groups.
An individual library customer may, upon request, use a meeting room which is not in use until the next group’s reservation time. Please sign in at the circulation desk for individual use. If other individuals want to use the room at the same time, they may do so; consistent with APL’s policy of having the room open to all.